Chapter Update - August 2018

Kay White
Aug 23, 2018

How do you know that convention was a success? When chapter officers get to collaborate like this at convention! 

Chapter officers at work Chapter officers collaboration

Plans were made for the coming academic year and biennium, and chapter officers shared ideas and conversations regarding chapter health. Some of our staff were able to take part in these discussions and are working to address any questions or concerns expressed at convention.

We are still following up with those chapter officers that attended, and reimbursements are a part of that process. As a reminder, reimbursements can only be filed until the end of the calendar year. Reimbursement guidelines are listed below and at our convention website.

  1. Airfare. Commercial air travel will be reimbursed only at the 21-day advance economy or otherwise designated lowest cost standard fare for guaranteed space. We will not reimburse for prices taken from a future date.
  2. Personal automobile. The use of personal automobiles will be reimbursed at the government-approved mileage rate (54.5¢ in 2018), but reimbursement will not exceed the cost of airfare that would have been incurred if air travel had been used (as indicated above). Please provide a travel agency estimate of equivalent airfare with date stamp. (Online travel services, such as Expedia, are accepted.)
  3. Lodging. Reimbursement for a single room, or double room when accompanied by a spouse or guest, will be provided only for periods directly related to convention.
  4. Documentation. Receipts must be submitted for all lodging and air travel expenses exceeding $25.00. If possible, obtain receipts for all expenses including those less than $25.00. Credit card receipts or statements, alone, are not considered adequate documentation.
  5. Reimbursement. Travel reimbursements can be submitted by using the chapter dashboard function through our website. No reimbursements will be made after December 31, 2018.

In case you, or any of your chapter officers were unable to attend convention, please know that we have an in-person training opportunity coming up this fall. Growing Your Chapter workshops are interactive, one-day workshops that provide officers with tips and resources for managing and enhancing active chapters. Participants will have the opportunity to team up with national office staff and other Phi Kappa Phi officers to network, share ideas and learn strategies and proven practices. Breakfast, lunch, and dinner are provided.

Our next Growing Your Chapter Workshop will be held on Saturday, October 20 in Chicago. Space is limited, so make plans to attend now! Click here to RSVP and start the registration process. But please, do not make any flight or hotel reservations until you have received confirmation from the national office.

The non-refundable registration fee is $150 per person. Economy airfare or mileage and up to two nights of hotel accommodations will be eligible for reimbursement after the event.

We look forward to seeing you at our next workshop!

To share your chapter’s events with the national office, contact Kay White, Chapter Development Director, at